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Diamondback Inline Hockey Club


INTRODUCTION

Diamondback Inline Hockey Club values its members and recognises that from time  to time, the behaviour of an individual will fall below that what is normally displayed and expected by the club membership as a whole. This policy document is intended to give guidance to club members on how to deal with such occasions in a fair, impartial and expedient manner.

 

This policy has been developed to:

 

The procedures within this policy should be seen as a means of encouraging and improving the conduct of individual members, and NOT as a means of imposing punishment.  


Code of Conduct


 Diamondback Inline Hockey Club  has developed a Code of Conduct, which gives guidance on what the Club expects from its members, coaches and managers.  


The  procedures  contained  within  this  document  are  not  intended  to  deal  with  minor misdemeanours, which should be dealt with at the time of the occurrence by managers, coaches or individual committee members. Diamondback Inline Hockey Club expects that minor difficulties will be resolved in this manner.  

 

Diamondback Inline Hockey Club will support anyone who, in good faith, reports his or her concerns that any individual member’s behaviour has fallen below that which is normally displayed and expected by the  club membership as a whole or  is  contrary to the  Code of Conduct.


Equally  we  adhere to the  principle that  an  accused  individual  has the right to  be  presumed innocent until guilt is proven. It may be necessary in the interests of potential victims, and indeed our sport itself, to suspend or ban someone from any participation in Diamondback Inline Hockey Club activities, on a temporary basis. That suspension or ban should not, however, be equated with guilt.


Disciplinary Process


Where an occasion arises that cannot be resolved as a minor misdemeanour, then the matter should be brought to the attention of the Club Secretary* as soon as is reasonably practicable, and in any case within 7 days.

 

Upon receipt of a complaint, the Club Secretary* will, within a 48hr period, inform two other Executive Members of the matter, and forward all relevant evidence for their information. The three Executive Members, within a further 48 hour period, will then decide whether the matter is resolved as:

 

1. No Case to Answer

This may arise where the member’s action complained about does not amount to a breach of the relevant Code of Conduct, or individuals have not acted in any other manner likely to bring the Club into disrepute, or the actions have occurred  at such  a time  when the individuals were not undertaking Diamondback Inline Hockey Club tasks etc.

 

2. Not Proven

This  may  arise  where  there  is  insufficient  evidence  that  a  member  has  breached  the relevant  Code of  Conduct, or acted in any other manner likely to bring the Club into disrepute.   


3. Recorded Warning

This may arise where there is sufficient evidence that a member has breached the relevant Code of Conduct, or acted in any other manner likely to bring the Club into disrepute AND the Executive Members are of the opinion that such an incident can be resolved by means of a Recorded Warning.


Recorded Warnings will be kept in Club records by the Club Secretary. The record will show that a Recorded Warning has been given, and the reason stated.  The member will be informed that a  Disciplinary Hearing will result if improvements in behaviour are not apparent. The Recorded Warning will be kept in Club records for a period of 18 months, and will be admissible in any Disciplinary Hearing

within 12 months of date of issue.  The individual member will be informed of the Executive Members decision as soon as is reasonably

practicable. The individual member, if he/she wishes, may request a Disciplinary Hearing, which must be requested in writing to the Club Secretary within 48hrs of being informed of the decision to issue a Recorded Warning.

 

4. Disciplinary Hearing

Where,  due  to  the  severity  of  the  occurrence,  the  Executive  Members  consider  it appropriate to deal with the incident by way of a Disciplinary Hearing, or such a hearing is requested by the member, as per the Recorded Warning procedure above, such a hearing will be held as set out below. The member will be informed of the reason for the hearing and  a  convenient time  arranged. All persons attending the

Disciplinary Hearing will be provided with a copy of this document, and will be encouraged where necessary to attend with a colleague or appropriate adult.

 

*Where the Club Secretary is subject to the complaint, substitute the Club Chairperson


Disciplinary Hearing Procedure

 

The Disciplinary Panel will consist of 3 persons: 2 elected committee members, at least one of which should be an Executive officer, and 1 other Club official. The Panel will be chaired by an Executive officer.

 

The Disciplinary Hearing will be held as soon as is reasonably practicable after the alleged incident, and in any case within 14 days of the incident being brought to the attention of the Club Secretary*

 

To ensure an ‘equality of arms’, the Club Secretary* will provide the member subject to the Disciplinary Hearing with copies of all documents at least 48hrs prior to the hearing.

 

The Disciplinary Hearing will follow a consistent procedure. Firstly, a brief outline of the incident will be given by the Chair to the members present. The member/members subject to the Disciplinary Hearing will then be afforded an opportunity to explain the event or circumstances of the alleged incident/incidents. If appropriate, an appropriate adult will be encouraged to represent the member at this stage. Some questions may be asked by the Disciplinary Panel to clear up any ambiguity. The member will then be asked to leave the Disciplinary Hearing, whilst the Disciplinary Panel considers the evidence.


Decision


The Disciplinary Panel will consider its decision on the basis of English Civil Law, i.e. on the balance of probabilities, was it more likely that the incident occurred than not.  

 

In most cases, the Disciplinary Panel will give an immediate decision to the member. Where information has been provided at the Disciplinary Hearing, the  Disciplinary Panel may adjourn the hearing. Such an adjournment should be for no longer than 7 days.

 

Outcomes

 

1. Not Substantiated

2. Not proven

3. Informal Advice

4. Recorded Warning

5. Suspension from Club

6. Exclusion from Club

 

Where not present, the member subject to the Disciplinary Hearing will be informed of its decision by a nominated member of the Disciplinary Panel.  

 

*Where the Club Secretary is subject to the complaint, substitute the Club Chairperson


Appeal Process


A member of the Club will have the right to appeal against a decision by the Disciplinary Panel. This appeal must be made in writing to the Club Secretary* within 14 days of the decision being made. The appeal will then be considered by the Club Committee as soon as is reasonably practicable, and in any case within 14 days of receipt of the Appeal.  The decision of the Club Committee is final.



Disciplinary Process

OMNES HONORATE: NE TIMEAS

Respect All, Fear None